MCA sets DIR-3 KYC Web fees: nil on time, ₹5,000 late, ₹500 per update
Key points
- Form DIR-3 KYC Web carries no fee if filed on time, but ₹5,000 if filed late or to reactivate a DIN.
- Every individual holding a Director Identification Number is covered, including founders who are directors of their own companies.
- Each refiling for a change in mobile number, email or residential address costs ₹500, and the change must be reported within 30 days.
The Ministry of Corporate Affairs (MCA) has replaced the fee entry for Form DIR-3 KYC Web, the form directors use for their KYC and to update their personal details. Under the Companies (Registration Offices and Fees) Amendment Rules, 2026, notified as G.S.R. 300(E) dated 21 April 2026, the form is free if filed on time, costs ₹5,000 if filed late or to reactivate a DIN, and costs ₹500 each time it is filed to report a change.
What has changed
The notification substitutes item VII in the Annexure to the Companies (Registration Offices and Fees) Rules, 2014 with a new entry for Form DIR-3 KYC Web filed under rule 12A of the Companies (Appointment and Qualification of Directors) Rules, 2014.
| When the form is filed | Fee (₹) |
|---|---|
| Within the timeline in rule 12A(1) | Nil |
| After that timeline, or for reactivation of a DIN | 5,000 |
| Again at any time, for a change covered by rule 12A(2) | 500 for every filing |
The rules came into force on their publication in the Official Gazette. The notification does not say how the new entry differs from the one it replaces.
The timelines behind the fees
The timelines themselves sit in rule 12A, which MCA substituted through G.S.R. 943(E) dated 31 December 2025, in force from 31 March 2026:
- Rule 12A(1): every individual who holds a Director Identification Number (DIN) as on 31 March of a financial year must file Form DIR-3 KYC Web on or before 30 June “of the immediately following every third consecutive financial year”.
- Rule 12A(2): a DIN holder must file the form within 30 days of any change in personal mobile number, email address or residential address, with the fee set under the Companies (Registration Offices and Fees) Rules, 2014.
Who is affected
The fees apply to every individual who holds a DIN and files Form DIR-3 KYC Web. That includes founders who are directors of their own companies, investor nominee directors and independent directors. Company secretaries and finance teams who track director compliance for a company will also want to note the amounts.
What this means for businesses
In practice, filing on time costs nothing, while filing after the rule 12A(1) deadline costs ₹5,000 per director, the same fee that applies to reactivating a DIN. Updates are a separate obligation: a director who changes mobile number, email address or residential address must refile within 30 days of the change, paying ₹500 for each filing, without waiting for the next KYC cycle.
Rule 12A(1) links the due date to a three-year cycle but does not list the calendar years in which each director must file. Directors who are unsure when their next KYC is due should confirm it with their company secretary or adviser before 30 June of the relevant year. Companies with several directors may find it useful to keep a simple record of each director’s DIN, KYC due year and current contact details.
Key dates
- 31 March 2026: substituted rule 12A, with the three-year KYC cycle, came into force.
- 21 April 2026: new fee entry notified, in force from its publication in the Official Gazette.
- 30 June of the year a director’s KYC falls due: last date to file without a fee.
- Within 30 days of a change in mobile number, email address or residential address: refile the form, with a fee of ₹500.
This update was written with AI from the official source above and automatically fact-checked against it before publishing. It is general information, not professional advice. Check the source, or talk to a Chartered Accountant, before acting on it.